ASHRAE College of Fellows - ACTIVITY LIST AS OF Jan. 5, 2007

  J            
When Item Status Amount of time webmaster president sec pe treasurer newsletter editor handbook coordinator
Jan  Newsletter editor mails newsletter to webmaster. Webmaster emails newsletter to all fellows with email addresses.  Newsletter editor mails out "snail mail" newsletters.     x         x  
Jan  Send COF Webmaster invoice to COF Treasurer.      x       x    
Feb   COF Sec sends Jan minutes to webmaster. Webmasters posts on web page.      x   x        
Feb COF President reserves room with Judy Marshall, ASHRAE HQ for June meeting       x          
March COF President, PE, Nominating Committee selects next year COF nominees       x   x      
April COF President send Webmaster new slate of officers, Webmaster conducts annual election and report results to COF President. Election must be done before June meeting.      x x          
April Webmaster works with handbook chair to get handbooks review status. Conduct wrap-up annual reviews. Webmaster posts review completion status on webpage. Webmaster or handbook COF review chair get CTTC contact data from ASHRAE HQ and then sends out the "thank you for reviewing the chapter letter" to reviewers and notifies chapter CTTC chairs of their 25 PAOE review points for each review.     x           x
April Webmaster updates from ASHRAE.org the Ashrae Handbook Chapter Review form in PDF and Word. Posts forms on COF website.     x            
April COF Webmaster sends invoice to COF Treasurer. Treasurer approves, pays bill.     x       x    
May COF Treasurer negociates, renews annual contract with ACCD, Inc for webservices/admin services.      x       x    
May Webmaster gets June COF Meeting agenda from COF President and post on web.     x x          
May Webmaster or Newsletter editor gets excel file of current fellows from Ashrae HQ. Includes deceased members. Excel file goes to webmaster.      x         x  
June Newsletter editor mails newsletter to webmaster. Webmaster emails newsletter to all fellows with email addresses.  Newsletter editor mails out "snail mail" newsletters.     x         x  
June Webmaster updates the COF Fellows members list published on the COF website.     x            
June Webmaster gets next year officer info, then creates and mails out new COF stationary template to all 4 COF new officers.     x            
June After the june meeting, webmaster posts new fellow info on COF website.     x            
June Update the COF Fellows members list published on the COF website.     x            
July Webmaster gets contact info/pictures for new COF officers from COF President - post on web.     x x          
July COF President reserves room with Judy Marshall, ASHRAE HQ for June meeting       x          
July Update past COF president web list.     x x          
July COF Sec sends June minutes to webmaster. Post on web page     x   x        
July Handbook Chair sends webmaster the list of handbook chapters to be reviewed in the next year and their "thank you for agreeing to review chapter letter". Webmasters sets up handbook review webpage.     x           x
July Send COF Webmaster invoice to COF Treasurer.  Treasurer approves, pays bill.     x       x    
Sept Webmasters sends out Handbook Chair letter to COF members asking for handbook signups, updates webpage with listing of chapters to be reviewed and tracking form.     x           x
Oct Send COF Webmaster invoice to COF Treasurer.  Treasurer approves, pays bill.     x       x    
Dec  Webmaster or Newsletter editor gets excel file of current fellows from Ashrae HQ. Includes deceased members. Manually delete deceased members. Excel file goes to webmaster and officers.     x         x  
Dec  Webmaster updates the COF Fellows members list published on the COF website     x            
Dec  Get Jan COF Meeting agenda from President and post on web     x x          
Dec  Mail excel file of COF members and who wants newsletter to COF Officers and newsletter editor.      x            
Dec  Webmaster obtains HQ new fellows info/picture from Jodi Dunlap, ASHRAE HQ     x            
Dec  COF President sends webmaster the "please join college" letter. Webmaster mails this letter out to new Fellows. President notifies COF Webmaster of who joins college.